Announcements – Baynes Sound / Lambert Channel Ecosystem Forum

Employment Opportunity

Employment Opportunity: Baynes Sound/Lambert Channel Ecosystem Forum Coordinator

Workload: Seasonal. 5-10 hours/month is routine, 60 hours/month for events

Rate: $30 / hr.

Start Date: August 2022

End Date: Ongoing, subject to performance review

Location: Remote, but onsite in Deep Bay during events

Please submit cover letters and resumes to info@bayneslambertecoforum.ca by August 14^th, 2022.

Event Planning

Organize two 1-day forums per year in May and November
Book venue, catering, minute-taker, technical support, and facilitator
Prepare Forum agenda in consultation with the Steering Committee and the Facilitator
Prepare digital invitations, respond to RSVPs, and confirm participant food allergies and dietary restrictions, update participant excel spreadsheet as RSVPs come in
Provide logistics support on the day of the forum

Steering Committee Support

Schedule approximately eight Steering Committee meetings per year via Doodle Polls
Log into the Forum’s Zoom Pro Account to host those Steering Committee meetings
Prepare draft agendas for the meetings and take draft minutes
Send draft agendas and draft minutes to Steering Committee members prior to meetings
File approved agendas and approved minutes in the Google Drive archive
Some familiarity with Robert’s Rules is helpful, but not essential

Administrative Support

Check the EcoForum Gmail account at minimum once per week during slow periods, and check email every other day leading up to Forums, Steering Committee meetings, and funding application deadlines
Make Steering Committee members aware of requests, questions, or concerns that come in via the EcoForum Gmail
Support Steering Committee in submitting funding applications and liaising with funders such as Islands Trust and CVRD, among others
Support Steering Committee in seeking out new funding opportunities, as needed
File a copy of all submitted funding applications in our Google Drive archive to use as templates for following years
Support Treasurer by forwarding along invoices, and filing all expense invoices and receipts in our Google Drive archive

Drafting Documents

After each EcoForum, an approximately 12-page Summary Report will need to be drafted based on the minutes provided by the minute-taker, as well as any PowerPoint presentations provided by the speakers, and available recordings
The Steering Committee may call on the coordinator to support in the drafting of funding applications or informational materials

Technical Support (Preferred)

Use WordPress to update the website, as needed
Convert PowerPoints to PDFs to add to website after each EcoForum
Upload reports, articles, and PowerPoint presentations to the website’s downloadable archive

Software Proficiency Required